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All of the “File” pages work the same, so I will use the National Specialty Files as an example. If you see something different which you do not understand, contact me.
To add or replace a file:
Use the pull down box on the top left to select your directory. It will be blank at first.
Use the pull down menu to choose the main directory, in this case NS.
If you wish to put your file in a subdirectory, for example NS2020, use the down arrow again.
Next click on the “Add Files” button to the right side. Select files from your computer in the normal manner.
When you have selected your file or files they will show on your screen:
Click on File Up to upload the files. Note that the files will replace any already in the directory with the same name.
The files will not show on the list below until you refresh the directory. You can do that by selecting the directory in the Viewing Files instruction below.
Your directory listing will start out at the base for the files you are working on, for example NS for National Specialty.
The plus sign will add a directory. DO NOT click on it thinking to add files.
The “dir” to the left indicates a directory. Click on the name (e.g. NS2020) to navigate to it. You can rename directories or delete entire directories on the right side. Deletion is suggested only if you have accidentally added it by clicking on the plus.
The file type will show at the left of the line. In this we see another subdirectory for “LOGOS WORK” plus a Word Docx file and a PDF of the same file. Clicking on a DOCX file will download it to your computer. Clicking on a PDF will open it in a lightbox.
Hover over the image for controls. The top three controls from left to right are rotate, download, and print. The three to the right inside the box adjust the zoom level and page size. The controls at the bottom page through images, go to full screen, download, and the X on the bottom right closes the image.
If you wish to copy the address of the pdf in order to paste it into another place, such as the forum, right click on the file name.
You can choose to open it in a new tab, or to copy the link. The link will include the instructions to make it a lightbox (seen by opening in a new tab).
To open it without the lightbox feature chop off everything after the .pdf.
From the Recording Secretary Menu, click on the button which says “Enter a Motion”.
The last entry will show on the screen, and should be the voting results from the previous motion. Clicking the button will open this page:
Scroll down under the prior results.
You will enter then next motion order sequentially. Enter a title indicating what the motion was for and the text of the motion, then keep scrolling down.
Click the radio box for the person who made to the motion and the person who seconded.
Enter the date of the motion, Add three days for discussion to the Voting Start Date. In the case of the motion above discussion dates are the 19th, 20th, and 21st so voting will start the morning of the 22nd. There are three days for voting: then 22nd, 23rd, and 24th, so the 24th will be the “Voting End Date”.
Click “Submit” when finished with the entry.
The next job is to turn on the motion discussion period (red button) and motion voting period (green button).
Clicking on “Set Motion Start/Stop” will open a different page in a new tab:
Scroll down to this section:
For simplicity, leave times set at 5 a.m. Pacific (Los Angeles) time.
The Starting date will be the current date.
The Ending will be the day that you entered as Voting Start date on the motion.
Scroll back to the top of the page and click on the Update button.
Close the tab when done and you will be ready to set the Green Voting button.
This screen will read “Show Current Motion Vote Form” at the top.
You will enter your Motion Voting Start date which will match your end date on the previous page. For the Ending date you will use 5 a.m. on the next day after the voting close date. This will allow for 72 hours or three full days of voting: in this case from 5 a.m. (8 a.m. Eastern) on the 22nd, all of the 23rd, all of the 24th, and to 5 a.m. (8 a.m. Eastern) on the 25th.
Scroll back up and click on the Update button. Close the window tab and you are all done.
To add notes to an existing item click on the pencil to the left of the item.
An “Edit Data” box will pop up. There are two boxes for text: “Item” and “Date Entered/Due/Completed”. Click on desired box, scroll down under anything already there, and add your text.
At the bottom of the boxes you will see “Cancel”, “Apply and add new” and “Update”. Click on “Update” to save your changes.
To add a new item go to the bottom of the list and click on “New Row” and proceed as above.
To delete an item click on the trash can to the left of the item. You will see a box to confirm your deletion.
At the bottom of the Agenda on the Recording Secretary page you will see a button labeled “Edit Rows”. This button will not be available on the Board Home page.
After clicking the button a pencil and a trash can will appear to the left of each block of text.
Click on the pencil to edit a block.
You will notice that each block has a hidden Section # which matches the number on the agenda, For proper sorting, make sure that numbers under 10 contain the leading zero (“0”).
The Heading box will be labeled “00” to appear before “01”.
Scroll down through the box, editing as needed.
When complete, click on the “Update” button. “Cancel” or the “X” at the top will restore the box unchanged.
If you need to add a row, you can either use “Apply and Add New” or click on “New Row” at the bottom of the agenda.
Remember that if you insert a section, all of the following sections will need to be renumbered.
“Cancel” will remove the Pencil and Trash Can on each line.
You can edit your own Breeder’s Directory Entry.
Click on the tinyurl.com link to open the Google Doc in a new tab.
Here is an example of an opened document, in this case a test file.
Changes are saved automatically. Just close the page when you are done..
If you are unable to use Google Docs, you may enter the changes you want to make in a box below:
In this case the webmaster or membership chair will make the changes for you shortly.
If you wish to remove your listing or make other notes, you can put that information in the box.
Start by scrolling to the bottom of the table or list an clicking the Edit Rows button. Some frequently edited tables (e.g. dues entry) will come up already in the Editting loaded.
The button line will change to New Row and Cancel. A pencil and a trashcan will appear to the left of each item.
Clicking on the trash can will delete a row, but you will receive a warning and confirmation box.
Clicking on the pencil will allow you to edit the data.
Scroll down to see all fields.
When you are done click on Update. If you decide not to change the record click on Cancel. And if you want to both update this record and add a new row you can click Apply and Add New.
Adding a new row works the same. You can Add a single record or keep adding by clicking Apply and Add New.
When you are finished you can click Cancel at the bottom of the table to make the pencils and trash cans disappear, though there is not really a reason to do so.
Steps in building list:
For the best reading experience, use the Full Screen icon at the bottom of the pages.
Clicking on the lower outside corner will turn the page.
Mobile devices: Rotate to landscape mode for best results.
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